Building Relationships, Advancing Services: Piloting Open Conference Systems with the Indiana University Undergraduate Research Conference
As the scholarly communication landscape evolves, libraries are continually extending their missions to include the dissemination and preservation of research through the development of library publishing services. While typically geared toward faculty and graduate students, these services are becoming increasingly available to undergraduate students. In service to the 38,000-plus undergraduate students at Indiana University’s flagship campus, the Indiana University Bloomington (IUB) Libraries have provided ample support for undergraduate research in the area of scholarly publishing over the last several years. The Libraries’ Scholarly Communication department has worked with undergraduate students, faculty, and campus units to enable and promote the publication of undergraduate research through its core services: IUScholarWorks Repository, a DSpace-based institutional repository service, and IUScholarWorks Journals, an open access journal publishing service built on the Open Journal Systems (OJS) platform. Currently, IUScholarWorks Repository houses a number of undergraduate research projects, and IUScholarWorks Journals is used by four undergraduate-run scholarly journals. In addition to providing services that support undergraduate publishing activities, the libraries have leveraged key partnerships to develop brand new services. This chapter details a collaborative pilot project between the IUB Libraries and the IU Office of the Vice Provost for Undergraduate Education (OVPUE) to test the viability of Open Conference Systems (OCS) for managing and publishing conference proceedings from the Indiana University Undergraduate Research Conference (IUURC), an annual conference that showcases undergraduate research and creative activity at Indiana University. This effort was motivated by the libraries’ desire to expand its open access publishing services, as well as IUURC’s need for a free and flexible conference management system. While current literature captures a variety of case studies of library-supported undergraduate publishing activities, it fails to document the use of OCS for an undergraduate research conference. In addition to presenting the history of the pilot project, this chapter will offer practical considerations for engaging in effective partnerships and implementing similar undergraduate publishing initiatives.
This chapter was originally published in Undergraduate Research and the Academic Librarian: Case Studies and Best Practices, edited by Merinda Kaye Hensley and Stephanie Davis-Kahl, 53-67. Chicago: ACRL, 2017.
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 License, CC BY-NC (https://creativecommons.org/licenses/by-nc/4.0/).
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